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Chisholm Trail District

4-H Forms

Kansas 4-H Record Books and Award Applications 

Kansas 4-H Record Books and Award Appliations  are due at the beginning of every October.  A 4-H Record Book gives 4-H'ers a chance to show and tell what they have learned and accomplished throughout the 4-H year.  

A COMPLETE 4-H Record Book must be turned in to your Club Leader, along with the County Champion Application Form, and the appropriate Pin Application.  Your Club Leader will review and give to the Extension Office for judging.  Winners of this judging will be recognized at the annual Achievement Banquet.  

Record Books 

Visit the following link to access up to date forms for the Record Keeping and Project Report Forms:

  • Personal Information Page
  • Permanent Record
  • Junior, Intermediate, and Senior General and Animal Project Report Forms

Alternate Forms for Project Completion:

Age Divisions

Age divisions will include: junior (7-9 years), intermediate (10-13 years), and senior (14+ years)

Junior and intermediate division will be judged by the county awards and recognition committee.  The Marion County senior division will be judged by Dickinson County.  

Note: Those 13 year olds who will be 14 for the next 4-H year may choose to participate in the senior division, but must use the 14 years+ form

Forms and Scoring

4-Hers are to use the Project Report form that is designed for their age group (7-9 year olds, 10 -13 year olds, and 14+ years) and project area (general or animal). Note: The Simplified Kansas 4-H Record form may be used for project completion related to Achievement Pin requirements, but will not be judged.  

All submitted project records will be scored on the Danish system (purple, blue, red, white) utilizing the Kansas 4-H Project Report Evaluation Score Sheet. Those receiving purples or blues in each project will be ranked. 

In Marion County, medals will be awarded to the top ranked equal to 10% of the number of youth in the project, in that age division. Ribbons will be awarded to those receiving blues or purples who do not receive a medal.  

The top book in each project from the senior division in each county will be eligible to advance to area screening.  The top two books in a project area from a single county will advance if there is not a senior book available from the other county. Note: Bucket calf is only available in the junior and intermediate divisions

Record Book Organization

Marion County records will be organized in individual folders by single projects:

    • Personal Information Page
    • Project Report Form
    • Permanent Record (if new to the permanent record, begin with the current 4-H year, do not recreate past years)

Contact Jill Martinson, 4-H Youth Development Agent, with questions at 785-263-2001 or martinso@ksu.edu

County Champion Application 

This form is to be completed and turned in with your Kansas 4-H Record Book.  

Pin Applications

Marion County 4-H has developed their own achievement pin applications. DO NOT use the forms from the State 4-H website! A KAP is to be turned in to your Club Leader, along with the County Champion Application and appropriate Pin Application. 

To know what you must complete before applying, please view the Achievement Pin Requirements. COVID-19 UPDATE: We will be taking into consideration all virtual meetings and events for the Pin App requirements. 

Membership Pin

Bronze Pin

Clover Pin

Emerald Pin

Silver Pin

Silver Guard

Leadership Pin

Gold Pin

Gold Guard

Key Award

The Key Award is the highest achievement award available in Kansas 4-H. The minimum age to apply for this award is sixteen years.  View and print this application here: Alternative Form for 2019-2020 Key Award Application.



The Kansas Youth Leadership Forum (KYLF) is held each November for 4-H youth ages 14 - 19. The Marion County 4-H Council offers four half scholarships. The application is due October 10.

KYLF Scholarship Application


The 4-H Endowment Fund offers a total of $1,000 in college scholarship to Marion County 4-H members who meets certain criteria. The application is due April 1.

Marion County Development Fund Scholarship Application (PDF Version)

Marion County Development Fund Scholarship Application (Microsoft Word Version)


The Konley Harding memorial scholarship is a $1000 academic scholarship available to current or past 4-H Graduating Seniors in Marion, Dickinson, and Morris Counties.

Konley Harding Memorial Scholarship